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Transferring Records

Records are sent to an archive because they are of long-term, historical value, but are not needed for day-to-day administration. As a rule, send the University Archives the significant and unique records that were generated or received by your office.

Records are usually significant and have enduring value if (for example): they document policy development and precedents, major projects, or university rights and responsibilities; their subject matter caused considerable comment on campus or in the media; or if they have been vital to the operation of your office.

Materials that are appropriate for transfer to University Archives include:

Records not eligible for transfer:

For more information about how long to keep non-permanent records, see the University's records retention schedule (.pdf)

Guidelines for packing your records

Contact Us

If you have any questions, feel free to contact the University Archivist at 935-9730.