Newman Exploration Travel Fund

The wingback chairs and sofas in the study space at the Newman Exploration Center in Olin.

Due to COVID-19, we regret that the Newman Exploration Travel Fund award competition is on hold for the foreseeable future.

The Newman Exploration Travel Fund (NEXT) aims to support students, faculty, and staff on the Danforth, North, and West Campuses who wish to explore this vast universe.

At Washington University, we view travel as a valued means to go into the world so that we may return to our communities with an expanded awareness that inspires growth, excellence, and innovation.

Traveling into the unknown represents a unique opportunity to achieve myriad goals, whether cultural, intellectual, philosophical, or academic, or to realize a lifelong dream, to serve others, or to broaden our horizons and sense of place in the world.

Any eligible student or member of the Danforth, North, and West Campus faculty and staff with an open mind and sense of adventure is invited to apply for the Newman Exploration Travel Fund.

Program Details

  • Two Newman Exploration Travel Scholarships will be given to full-time students (graduate and undergraduate) in good academic and conduct standing.
  • One Newman Exploration Travel Grant will be given to a full-time and benefits-eligible faculty member who is in good standing as an employee of Washington University on the Danforth, North, or West Campus.
  • One Newman Exploration Travel Grant will be given to a full-time and benefits-eligible staff member who is in good standing as an employee of Washington University on the Danforth, North, or West Campus.

Prize amount is up to $10,000 per award. Travel must be completed within nine months of award date.

Travel Criteria

Travel for the fund should be for the purpose of:

  • Intellectual, cultural, and/or scholarly development
  • Personal growth and expanded awareness
  • Conducting research toward academic or personal learning goals
  • Service or contribution to the greater good

All applicants must be in good standing with the university, which could include but is not limited to academic and professional standing and conduct.

Eligible Travel

Minimum two weeks travel; however, exceptions to this minimum are eligible for consideration.

  • The minimum time requirement will allow for a meaningful and/or transformative experience.
  • All recipients must meet and comply with Danforth campus requirements for travel, in consultation with the Newman Exploration Center Guide.
  • Staff selected to participate will be required to comply with University Human Resources policies and procedures regarding the use of vacation time and/or unpaid leave. Staff must have the written approval of their supervisor acknowledging the anticipated duration of travel to apply for a grant.

How to Apply

All applications must submit a Budget Portfolio in the form of a single PDF file. Using the travel budget template, applicants must fill in proposed costs for:

  • Airfare
  • Lodging
  • Food
  • Local and/or inter-city transportation
  • GeoBlue Students international health insurance (for students only)
  • Required passport or visa fees (if relevant)
  • Miscellaneous fees, such as museum/monument/event admission fees, required travel vaccinations, scanning or copying archival materials
  • Incidentals (a small amount in case of unforeseen expenses)
    *The Selection Committee may request a detailed breakdown and justifications for your proposed budget.
  • Written proposal (typed, double-spaced, on white, 8 ½ x 11-inch paper, at least three pages but no longer than five pages)
    *Include a footnote regarding the current State Department travel advisory level for your proposed countries of travel.
  • Online application using either the student form or faculty and staff form. The Selection Committee may request an interview with an applicant. Please include your contact information on the application should an interview be requested.
  • Faculty and staff applications should include written approval of their supervisor acknowledging the anticipated duration of travel.

Application materials should be emailed as one single PDF file to cfu-libnext@email.wustl.edu.

Additional Requirements

Recipients will be required to submit a post-travel report with receipts for airfare, lodging, and transportation, and lead a presentation about their travel for the Newman Exploration Center. The recipients’ presentations should include how travel impacted them, what difference it made, and traveler surprises — how did things differ from what they expected? Recipients must present photos or video to share for future promotional activities.

Notification

Once judging is complete all entrants will be notified.

Frequently Asked Questions

What is the application deadline?
[TBD]

Can the Newman Exploration Travel Fund support multiple small individual trips instead of one large trip?
No. The funding is for one trip, but the trip can have multiple locations.

Is there a specific format for the proposal for the application?
The structure for the proposal is open; there is no set format.

What are the criteria for applications?
Applications must include a proposed budget using the travel budget template, a 3-5 page written proposal, and an online application for either students or faculty and staff on the Danforth Campus. Faculty and staff applications should include written approval of a supervisor acknowledging the anticipated duration of travel.

Can senior-level students apply?
Yes, seniors can apply, but they will still be required to return to Washington University after their trip and do a presentation on their trip as well as a peer-to-peer talk and submit their post-travel report.

Can medical school students, faculty, and staff apply?
No. The Newman Exploration Travel Fund is only open to undergraduate and graduate students enrolled in programs on the Danforth Campus and faculty and staff on the Danforth Campus.

I have applied or been admitted to Washington University, but I am not yet enrolled. Can I apply for the travel fund?
No. You must be currently enrolled as an undergraduate or graduate student at Washington University.

If I have already received some funding for a trip I am planning, can I still apply for the Newman Exploration Travel Fund?
Yes. You will be required to state whether you already have additional funding for your proposal and may be asked to submit information regarding the amount of that funding.

Are monies paid to me by the Newman Exploration Travel Fund taxable?
The award amount is classified as a fellowship grant for US tax purposes and could be considered taxable income to the recipient.