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These forms are in Portable Document Format (.pdf). Acrobat Reader, from Adobe Systems, is required to view them. Acrobat Reader is available for free download from the Adobe web site.

Forms & Procedures

For All Researchers:

To obtain copies / digital reproductions:

To obtain permission to publish or license material:

If you plan to publish or license Special Collections materials, please contact us at (314) 935-5495 or spec@wumail.wustl.edu. (Publish means quotation in whole or in part in seminar or term papers, theses or dissertations, journal articles, monographs, books, digital forms, photographs, images, dramatic presentations, transcriptions, or any other form prepared for a limited or general public.)

For Faculty:

For Staff:

Giving to the Archives:

Transferring Materials to University Archives (information for University offices, departments, and student groups).

Tips for Preserving your Organization's History

Records Transfer Form (pdf) or (docx format)
(for use by University offices and departments)

Sample Deed of Gift (for donors outside the University giving items to University Archives)

Washington University Libraries Special Collections welcomes gifts of materials as well as financial support. If you would like information about making a gift to Special Collections, please contact the, Libraries' Director of Development.