Policies, Procedures & Forms

Special Collections Patron Information Form completed once per academic year by all researchers

Materials Use Policies for Special Collections

Paging Request Form -  have materials retrieved from storage for your use in the reading room

Reproduction Form - to request copies of collection materials (see below for more information)

To return electronically, please save your completed & signed form and email to spec@wumail.wustl.edu.  Forms can also be brought to the reading room when visiting, or returned by mail.

Forms are available as pdf files. You will need Adobe Acrobat to view the files. Download Adobe Acrobat.


 Department forms

Records Transfer Form (University Archives)

Sample Deed of Gift

  • Send us a message!
  • Fees vary, and a staff member will go over options and payment instructions. See below for more information.
  • Typically orders are completed in 5-10 working days after your Patron Information Form and Reproduction Request Form are received.  Rush orders are at additional cost; availability varies.
  • See the current fee schedule for standard reproduction requests; consult staff for licensing fees
  • Payment can be made by check, credit-card, or inter-departmental billing.  Pre-payment may be required.
    • Please make checks payable to "Washington University Libraries"
    • Credit card payments are accepted online via: https://commerce.cashnet.com/OLINLIB after receiving an invoice number for your order.
If you plan to use images or other materials from Special Collections in any type of publication or productions, it may be necessary to obtain non-exclusive rights from the department. Examples include:

  • exhibition
  • film or television show
  • dramatic presentation
  • publication (book, article, newspaper, etc)
  • web site

Depending on the nature of you proposed use, we may charge a fee to use materials. Generally we will also provide you a form or agreement that should be signed.

For information about commercial and non-commercial use of materials, please contact us.

If the materials are not in the public domain, and the library does not hold the copyright, you will need to contact the current copyright holder to request permission.

For information about specific collections and their copyright status, please contact us.