Collection Space Management Initiative

The University Libraries are facing an immediate and significant space shortage.


To address the issue, the Vice Provost and University Librarian is overseeing short-term and long-term opportunities to identify space saving.

In early 2018, the Libraries are embarking on the Short-term Collection Space Management Project Plan in its nine locations. The provost is lifting the moratorium on de-accessioning for this project. The plan will implement a process that allows the Libraries to de-accession journal back-files and antiquated reference tools without losing access to materials critical for Faculty and Student success. The Libraries will distribute lists of proposed ranges of journal titles for de-accession to faculty and departments.

The Libraries’ goal to ensure that materials that are de-accessioned remain accessible will be achieved by taking advantage of existing ownership of perpetual access to many titles available in trusted repositories such as JSTOR.

Additional opportunities to identify space saving will also be examined. These will involve the Libraries’ investigation of how to leverage the vast collections of journal literature held by numerous consortial and collections-sharing partners such as MOBIUS, Greater Western Library Alliance, and HathiTrust.

Faculty feedback is welcome regarding potential barriers to usability or access if physical volumes are removed.

The Libraries are grateful to the Faculty Library Committee for its informational and thoughtful engagement prior to the initiation of the Short-term Collection Space Management Project Plan.