Publication and Teaching/Education Policy

Publication Rules

• Permission to conduct research with the Department of Special Collections’ manuscript materials entails an obligation that a researcher complete and return a Notification of Intent to Quote from or Publish Manuscript Materials form before being provided with publication-ready reproductions or before publishing or quoting from manuscript collection materials.
• “Publish” is here used to mean presentation in whole or in part in theses or dissertations, journal articles, monographs, books, digital forms, photographs, images, dramatic presentations, transcriptions, or any other form prepared for a limited or general public.
• Publication can take place only under the provisions of the fair-use doctrine in the U.S. Copyright Law (as amended) or by obtaining permission of the copyright holder, which in some instances may be Washington University.
• Publication of a reproduction may require the additional permission of copyright holder(s) or executor(s), and Washington University may require patrons to demonstrate that they have obtained appropriate permissions before providing publishable reproductions of copyrighted items.
• Unless otherwise specified, permissions to publish reproductions made from items owned by the Department of Special Collections are granted for one-time, non-exclusive, single-edition rights only.
• The Department of Special Collections reserves the right to assess a use fee for any form of publication of manuscript materials where Washington University is the copyright holder.
• Published work created using manuscript collection materials from Washington University Libraries must include a citation in the following form:

Name of the Collection
Washington University Libraries
Department of Special Collections

• The Department of Special Collections requires that a complete copy of any publication (in any medium) that is based on its materials be given to the Department for its collections.
• THE PATRON WILL DEFEND AND HOLD HARMLESS (1) WASHINGTON UNIVERSITY, ITS WASHINGTON UNIVERSITY LIBRARIES AND DEPARTMENT OF SPECIAL COLLECTIONS, ITS BOARD OF TRUSTEES, ITS OFFICERS, EMPLOYEES, AND AGENTS, AND (2) THE COPYRIGHT OWNERS, THEIR HEIRS, SUCCESSORS, AND ASSIGNS AGAINST ALL CLAIMS, DEMANDS, COSTS, AND EXPENSES INCLUDING ATTORNEYS' FEES INCURRED FOR ANY AND ALL CLAIMS OF COPYRIGHT INFRINGEMENT OR ANY OTHER LEGAL OR REGULATORY COURSE OF ACTION ARISING FROM PATRON'S USE OF SPECIAL COLLECTIONS MANUSCRIPT MATERIALS.

Teaching/Education Rules

• In accordance with the copyright law of the United States (Title 17, United States Code sections 107, and 110) Special Collections materials may be used within a Washington University classroom or in surrogate form over the Washington University campus network for educational purposes, provided that the materials are password protected and delivered over the network for a limited period of time. See http://www.wustl.edu/copyright/.