Special Collections Rules

General Rules

• Food and beverages are not allowed while using materials.
• Staff members will retrieve all materials from the stacks (and charge them out through the circulation system if barcoded). Patrons will request materials from Gaylord Library staff.
• Materials may not checked out or leave the reading room without the express permission of the Music Librarian (or designee).
• Coats may be placed on the coat rack provided in the stairwell.
• Briefcases, bags, purses, backpacks, newspapers, large notebooks and any other bulky items must be placed in one of the lockers provided for patron use.
• Researchers may take notes with paper and pencil or a laptop computer.
• Researchers will ordinarily be given no more than three items at a time.
• Should a researcher discover errors in arrangement or description, he/she should call this to the attention of the Gaylord Library staff.
• Researchers should not rearrange or in any way alter papers' order or descriptions.
• When you finish your research, leave your materials on the table and inform the staff whether or not you intend to return.

Reproduction Rules

• All photoduplication of Special Collections materials needs prior approval of the Music Librarian (or designee). The Librarian retains the option of doing the photoduplication or assigning it to a member of the Gaylord staff.
• The Music Librarian (or designee) reserves the right to make decisions about what materials can be duplicated, photocopied, photographed, microfilmed, or otherwise duplicated based on the condition of materials, access restrictions, and copyright restrictions.
• Patrons desiring to photoduplicate manuscript materials from Special Collections must complete and return a Request for Photoduplication form.

Publication Rules

• Permission to conduct research with Special Collection's materials entails an obligation that a scholar complete and return a Notification of Intent to Publish Material form before publishing manuscript collection materials. Publish is here used to mean presentation in whole or in part in seminar or term papers, theses or dissertations, journal articles, monographs, books, digital forms, photographs, images, dramatic presentations, transcriptions, or any other form prepared for a limited or general public.
• Published work created using manuscript collection materials from Washington University Libraries must include a citation in the following form:

  Name of the Collection (if applicable)
  Gaylord Music Library Special Collections
  Washington University in St. Louis

  
  
• Publication can take place only under the provisions of the fair-use doctrine in the U.S. Copyright Law (as amended) or by obtaining permission of the copyright holder, which in some instances may be Washington University.