Desk Reserves

Books, bound journal volumes, AV materials and occasionally photocopies may be placed on Desk Reserve. Desk Reserve materials are shelved at the service desk of the Art and Architecture Library.

Only certain materials are eligible for Desk Reserve:

• YES--materials in the Washington University Collection
• YES--materials from the instructor's personal collection
• NO--MOBIUS materials
• NO--ILLiad materials

If materials are not available in the Washington University Collection, instructors may request that the library purchase materials. See Instructions for Online Reserve Requests.

Instructors may choose one of three loan periods for Desk Reserve materials:

• Two-hour Desk Reserve -- materials circulate for two hours and remain in the library
• One-day Reserve -- materials circulate for one day
• Three-day Reserve -- materials circulate for three days

To place materials on Desk Reserve please complete the Online Desk Reserve Form. Alternatively, you may print and complete the Printable Desk Reserve Form and submit it at the Art and Architecture Library. Please be sure to indicate the loan period desired.

To view materials currently on your Desk Reserve list see Course Reserves and search by course or instructor to view your list.

At the end of each semester, instructors with Desk Reserve lists will be notified via email of how often each item on reserve was used by students. Instructors may then adjust Desk Reserve lists for future courses.

If you have questions about placing materials on Desk Reserve, please contact the Art and Architecture Library, or call 935-5268.

Electronic Reserves (ERes)

ERes is a web-based electronic reserves management system. Only reserve material in electronic format can be placed on ERes. Other course material may be placed on Desk Reserve at the Art and Architecture Library or at other Washington University Libraries.

For complete information about submitting ERes material see ERes Procedures for Instructors.

Summary of ERes Procedures:

• Complete the Online ERes Course Account Form. Alternatively, you may print and complete the Printable ERes Course Account Form and submit it at the Art and Architecture Library.
• Complete and submit an ERes Coversheet.
• Provide an unstapled, legible, single-sided photocopy of each reading to be scanned. All photocopies should be clean, squared copies and should include all legible areas of the text block and images. Black and white is recommended for scans and photocopies.
• OR email a PDF that begins with a completed ERes Coversheet to the Art and Architecture Library. Include the instructor last name, course title and number in the text of the email.
• Instructors are responsible for operating within fair use guidelines when placing material on reserve. See ERes Procedures for Instructors.
• Submit all readings at the Art and Architecture Library.
• If you want to reuse material placed on ERes in a previous semester ask library staff to reactivate the material.

When ERes readings are mounted, the instructor will be notified via email. At this time, the instructor may retrieve any photocopies that were scanned. Please test the ERes password and review all ERes readings as soon as possible to confirm legibility and complete content.

To view materials currently on your ERes list, see Electronic Reserves and Reserves Pages. Search by instructor, department, course name or number then select your course.

ERes course web sites are password protected. When your course is created, you will select a password. Please make sure to give the password to the students in your course.

The Art and Architecture Library will scan and mount all reserve material for ERes (recommended). However, you have the option of managing your own ERes course website and the material placed on it. To set up and manage your own ERes account, see Managing Instructor ERes Accounts

If you have questions about placing materials on Electronic Reserve, please contact the Art and Architecture Library, or call 935-5268.