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Access & Circulation Policies

The Art & Architecture Library collection includes both circulating and non-circulating materials. All borrowers with current Washington University ID have borrowing privileges for circulating materials. In addition, Registered Missouri Architects may apply for a one year, renewable Courtesy card.

Borrowing Periods

  • Faculty - 90 days
  • Graduate students - 60 days
  • Undergraduates - 28 days
  • Courtesy card and MOBIUS borrowers - 21 days

Non-circulating collections

  • Reference materials
  • "Library Use Only" designated materials
  • Periodicals
  • Theses and Dissertations
  • All Special Collections materials

Limited circulation

  • Videos & dvds circulate for one week (non-W.U. users limited to Library Use Only)
  • CDs for one week (non-W.U. users limited to Library Use Only)
  • Bound Periodicals:
    W.U. faculty (for one week only)
    W.U. grad students (for one day only)
  • Some Library Use Only (LUO) materials may be checked out for one week (W.U. faculty only)

Renewals & Fines

Books and other circulating materials may be renewed unless requested by another user. Any borrowed material may be recalled after two weeks. Renew items by using the My Catalog function of the Library Catalog. Renewals may also be made in person or by phone.

Fines can be avoided by renewing items before they are due. Overdue materials accrue at the rate of 20 cents per day per item, and recalled materials accrue at the rate of 40 cents per day per item. Reserve materials accrue at the rate of 60 cents per hour per item for Desk Reserve materials, and $1.00 per day per item for 1-Day and 3-Day Reserve materials. Videos, dvds, cdroms, and bound periodicals all accrue at the rate of $1.00 per day per item.

Special Collections Resources

Art Special Collections materials are available for use in the library Monday - Thursday 8:30am - 7:00pm and Friday 8:30am - 5:30pm.
Materials from Art Special Collections are not to be photocopied without prior approval by a librarian.

Art Special Collections materials may not be taken outside the library, a photo ID is needed to view items.

Faculty Proxy Borrowing Policy

The Olin Library System of Washington University offers a service to full-time and emeritus faculty members allowing them to designate proxy borrowers who may perform library transactions on their behalf. This service is a privilege intended to assist faculty with their library research by granting designated research assistants faculty library privileges when these assistants are performing library transactions for the faculty member. The card is not to be used for the research assistant's personal research. Eligible faculty members are limited to one designated proxy borrower at a time.

The proxy borrowing card is non-transferable and gives the bearer full faculty borrowing privileges. Faculty members are responsible for all library materials borrowed on the proxy borrowing card. Proxy borrowing cards will be given unique patron numbers which are different from the borrowing numbers of the faculty member or research assistant. All recall and overdue notices and lost book charges will be sent to the faculty member for resolution.

Applications for the proxy borrowing card may be obtained form the Circulation Unit of Olin or departmental libraries of the Olin Library System. The proxy borrowing card will be issued by the Circulation Staff in Olin, only after the application form has been completed. The faculty member may designate the time period for which the proxy borrowing card will be valid: however, the validation period will not be extend beyond August 31st of any given year.

In case a proxy borrowing card is lost, the faculty member is responsible for all library materials borrowed on the card unil the loss is reported to the Circulation Unit. The borrower member of the lost card will then be blocked to prevent fraudulent use.

For further information regarding the proxy borrowing policy, contact the Supervisor of the Circulation Unit at 935-5423; email circ@wumail.wustl.edu.